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Privacy Policy

Last updated: 29 Jun 2026

This Privacy Policy explains how Stichting CSCMP Benelux, organiser of CSCMP EDGE Europe 2027,  collects, uses, stores, and protects personal data when you visit this website, register for the event, contact us, download materials, subscribe to updates, or participate in event-related activities.

1. Who we are

The data controller for this website and event is:

Stichting CSCMP Benelux is the controller responsible for processing personal data relating to the organisation of CSCMP EDGE Europe 2027. Where CSCMP, CSCMP Europe, or other organising partners jointly determine the purposes and means of processing personal data, they may act as joint controllers in accordance with applicable data protection law.

Some suppliers process personal data on our behalf under written Data Processing Agreements where required by law.

The Conference is intended for business professionals and is not directed at children. We do not knowingly collect personal data from children under the age of 16.

2. What personal data do we collect

We collect the following categories of personal data:

  • Name, job title, organisation, department, and professional role

  • Email address, phone number, and business contact details

  • Registration and ticketing information

  • Billing and payment-related information, where applicable

  • Dietary, accessibility, or event participation preferences voluntarily provided by you

  • Communication preferences, including newsletter or event-update consent

  • Enquiries submitted through contact forms

  • Speaker, sponsor, partner, or media enquiry information

  • Website usage data, analytics data, cookie identifiers, device information, and IP address

  • Photographs, video, or audio recordings taken during the event, where applicable

We collect only the personal data reasonably necessary for the purposes described in this Privacy Policy.

3. Why do we use your personal data

We process personal data for the following purposes:

  • To manage event registration, attendance, ticketing, and participant communication

  • To respond to enquiries and provide requested information

  • To send event updates, practical information, programme changes, and logistical details

  • To provide access to brochures, downloads, or event materials

  • To manage speakers, sponsors, partners, exhibitors, and media relations

  • To process payments, invoices, and administrative records where applicable

  • To improve the website, user experience, and event communication

  • To analyse website traffic and campaign effectiveness, where permitted

  • To ensure event security, professional conduct, and operational continuity

  • To document and promote the event through photography, video, or post-event communication, where applicable

  • To comply with legal, accounting, tax, contractual, or regulatory obligations

We do not use personal data for solely automated decision-making or profiling that produces legal or similarly significant effects.

We may use AI-assisted tools to support administrative tasks such as drafting communications, summarising feedback, or improving operational efficiency. Where personal data is processed using such tools, appropriate safeguards will be implemented in accordance with applicable data protection law.

4. Legal bases for processing

Depending on the situation, we process your personal data on one or more of the following legal bases:

  • Performance of a contract or taking steps prior to entering into a contract: for registration, attendance, ticketing, payment, and event delivery

  • Legitimate interests: for professional event administration, stakeholder communication, website security, programme improvement, and business-to-business event development

  • Consent: for optional newsletters, non-essential cookies, marketing communications, or specific uses of photography/video where consent is required

  • Legal obligation: for accounting, tax, compliance, and regulatory requirements

  • Vital or public interest: only if necessary for safety, security, or emergency situations during the event

5. Marketing and event updates

If you register for the event or request information, we may send you relevant event-related communication. Optional marketing communication, newsletters, or future-event updates will be sent only where permitted by law or where you have given consent. 

Unsubscribing from marketing communications will not affect essential communications relating to your event registration.

6. Cookies and analytics

This website may use cookies and similar technologies to make the website work, remember preferences, analyse website traffic, improve communication, and support event promotion.

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Non-essential cookies, including analytics or marketing cookies, will only be used where legally permitted and, where required, after your consent. You can manage or withdraw cookie consent through the cookie settings on this website.

More information is available in our Cookie Policy.

7. Event photography, video, and recordings

Photographs, video, and audio recordings may be taken during CSCMP EDGE Europe 2027 for documentation, communication, educational, promotional, and archival purposes.

Where possible, attendees will be informed in advance and on-site when photography or recording is taking place. If you do not wish to appear in event photography or recordings, please contact us before or during the event at [insert email/contact point]. We will make reasonable efforts to respect your request.

For dedicated interviews, testimonials, or close-up promotional recordings, where required by applicable law, we will request your consent before using close-up photographs or recordings for promotional purposes.

8. Who we share personal data with

We may share personal data with trusted parties only where necessary for the purposes described in this policy. These may include:

  • Event registration and ticketing platforms

  • Payment providers and invoicing systems

  • Email, CRM, and communication service providers

  • Website hosting, analytics, and IT service providers

  • Event venues, security, catering, and operational suppliers

  • Speakers, sponsors, partners, or exhibitors where necessary for event delivery and only where appropriate

  • Professional advisers, auditors, insurers, or legal authorities where required

  • CSCMP-related entities or organising partners involved in CSCMP EDGE Europe 2027

We require service providers to handle personal data securely and only for authorised purposes.

9. Badge Scanning

Where you voluntarily allow your event badge to be scanned by a sponsor or exhibitor, your registration details will be shared with that organisation.

That organisation becomes responsible for its own processing of your personal data under its own privacy policy.

10. International data transfers

Some service providers may process personal data outside the European Economic Area. Where this occurs, we will take appropriate safeguards, such as European Commission adequacy decisions, Standard Contractual Clauses, or other legally recognised mechanisms.

11. How long we keep personal data

We keep personal data only for as long as necessary for the purposes for which it was collected, including event administration, communication, legal compliance, accounting, reporting, and legitimate archival purposes.

Typical retention periods may include:

  • Registration and attendance records: 3 years after the event

  • Financial and invoicing records: 7 years

  • Marketing consent records: until consent withdrawn or no activity for 2 years

  • Contact enquiries: 12 months

  • Event photography and recordings: Until no longer needed for legitimate promotional or archival purposes, unless deletion is requested and applicable law requires otherwise.

  • Website analytics data: 26 months

12. How we protect personal data

We use appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure. These measures may include access controls, secure platforms, data minimisation, contractual safeguards, and internal procedures.

13. Your rights

Under applicable data protection law, you may have the right to:

  • Access your personal data

  • Correct inaccurate or incomplete data

  • Request deletion of your data

  • Restrict or object to certain processing

  • Withdraw consent where processing is based on consent

  • Request data portability where applicable

  • Object to direct marketing

  • Lodge a complaint with a data protection authority

  • Lodge a complaint without prejudice to any other legal remedy.

To exercise your rights, contact us at info@cscmpbenelux.org.

If you are located in the Netherlands, you may also contact the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens. If another country is the relevant jurisdiction, please insert the appropriate supervisory authority.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be published on this website with the date of the most recent update.

15. Contact

For questions about this Privacy Policy or how we handle personal data, please contact:

Stichting CSCMP Benelux

Email: info@cscmpbenelux.org

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